Community Associations
Community associations play an important role in residential living by providing shared amenities, maintained common areas, and essential services that support well-functioning neighborhoods. While these communities offer significant benefits, managing them requires time, organization, and specialized expertise that volunteer boards may not always have. HLC Property Management provides hands-on, professional management that supports boards, simplifies operations, and protects community assets through consistent oversight and clear communication.
Community Management Services
Board of Director's Services
Board of Director's Services
Board of Director's Services
- Agendas – Creation and distribution of board meeting agendas.
- Board Meeting Packets – Preparation of complete meeting materials and reports.
- Calendar of Events – Tracking meetings, deadlines, and association events.
- Meetings – Coordination and facilitation of board meetings.
- Record Keeping – Maintenance of organized association records.
- Maintenance Services – Oversight of repairs and maintenance projects.
- Compliance & Enforcement – Enforcement of governing documents and standards.
- Insurance Management – Coordination and oversight of insurance coverage.
- Vendor Competitive Bidding – Managing bid processes for cost-effective services.
- Technology-Secure online access to documents and communication.
Resident's Services
Board of Director's Services
Board of Director's Services
- Resident Communication – Clear and timely responses to resident inquiries.
- Account Assistance – Support with dues, payments, and account questions.
- Maintenance Requests – Intake and coordination of resident service requests.
- Community Information – Providing access to association documents and updates.
- Violation Notices – Clear communication regarding compliance issues.
- Amenity Access Support – Assistance with use of community amenities.
- Move-In / Move-Out Coordination – Support for resident transitions.
- Online Portals – Secure access to documents, requests, and information.
- Virtual Assistance – Remote support for meetings and resident needs.
- Issue Resolution – Coordinating solutions between residents and the association.
Financial Services
Board of Director's Services
Financial Services
- Budget Preparation – Development of annual association budgets.
- Financial Reporting – Clear, timely financial statements and summaries.
- Accounts Payable – Processing and payment of association expenses.
- Accounts Receivable – Collection and tracking of homeowner assessments.
- Assessment Billing – Accurate and consistent dues billing.
- Delinquency Tracking – Monitoring and reporting of past-due accounts.
- Reserve Planning Support – Coordination and support for reserve studies.
- Bank Reconciliations – Monthly reconciliation of association accounts.
- Financial Record Keeping – Organized maintenance of financial records.
- Audit & Tax Support – Coordination with auditors and tax professionals.